Successful Recruitment for Product Workshop


Recruiting participants for specialised studies with stringent criteria is a significant challenge in healthcare research. This case study highlights our recent success in recruiting participants who met precise requirements for a cognitive rehabilitation product workshop. The study aimed to investigate the effects of cognitive behaviour reduction in individuals diagnosed with Parkinson's disease, dementia, or stroke, with a specific focus on mild hand dexterity impairment. Despite the demanding criteria and tight deadlines, our team successfully recruited the full participant quota, and thus receiving accolades from our client for our exceptional recruitment efforts.


Our client, a leading healthcare research organisation, approached us to conduct a study focusing on the development of a new AI tech product for the rehabilitation of individuals living with Parkinson's disease, dementia, or stroke. The primary challenge was to find participants who had been official diagnosed with one of these conditions and who exhibited only mild signs of symptoms, such as a reduction in hand dexterity and cognitive behaviour. As with all studies participants would then be selected based on sex, age group, character, location, hand dominance, and a number of other criteria to ensure a broad spectrum of people are represented.


- Strict Diagnostic Criteria: Participants required an official diagnoses of Parkinson's disease, dementia, or stroke, requiring additional contact points with participants.

- Mild Hand Dexterity Impairment: The study required participants with mild signs of reduced hand dexterity, reducing the pool of potential candidates living with a condition even further.

- Regional Recruitment: Research had to be conducted in a specific regional city, necessitating in detailed targeting when recruiting participants in this geographic area.

- Tight Deadlines: The project had time-sensitive components, with strict deadlines for recruitment and data collection.


To address these challenges, our research team implemented a multi-faceted approach:

- Collaboration: Referrals gains from past participants, social media advertising and local support groups enabled us to access the relevant candidates.

- Screening Process: A rigorous screening process using telecommunications over several candidate touch points ensured we recruited the optimum level of participants for the study.

- Community Engagement: We actively engaged with the local community through informational sessions, raising awareness about the study and encouraging eligible individuals to participate.

Tailored Recruitment Strategy: A personalised approach was used for each condition (Parkinson's, dementia, stroke) to account for their specific characteristics and challenges.

- Timely Communication: Regular communication and updates kept participants engaged and the client informed throughout the study.


Our research team successfully recruited the full participant quota. This achievement was met with great satisfaction from our client, who provided the following testimonial:

"Thanks so much for all you’ve done; you’ve been absolutely incredible – I genuinely couldn’t have asked for more. You’ve made the whole process super smooth and effortless, will absolutely be getting you guys to help with the next workshop!"


This case study illustrates our team's capability to overcome significant challenges in recruiting participants for a specialised study with strict criteria. Through collaboration, effective screening, community engagement, and tailored strategies, we achieved our recruitment goals for a workshop focused on developing a new rehabilitation product for individuals living with Parkinson's disease, dementia, or stroke. We remain committed to excellence in healthcare research and participant recruitment, eagerly anticipating future projects in this vital field.

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